Rating
4.9
50 reviews
Categories
1
Founded
2011
Employees
12
Protemos is made for translation business leaders who want their teams to be effective and believe that peoples job is to make decisions, while machines should do the boring and repetitive part of work. Its made for those who want to see the whole company in one picture, and safely shape its growth based on that clear vision. Protemos makes it possible by standardizing and automating the clients, vendors, projects, and finance management, both through features available and unmatched support.
Ad spend / mo
$0
0 paid keywords
Paid visits / mo
0
Organic keywords
56
Organic visits / mo
65
Running 7 ads on LinkedIn as Protemos - a paid B2B channel, on top of any Google/Capterra spend. Includes video creative.
The shared messaging across Machine Translation & Localization Platform advertisers - the validated angles to copy. See the niche →
(50 reviews)
Pros: We have been working with Protemos for 5 years. The system is very intuitive and easy to use, with a clean interface that makes managing projects and vendors straightforward. It centralises key workflows like quotes, orders, invoicing and communication in one place, which saves time and reduces the risk of errors. The automation features and integrations are especially helpful for keeping projects organised and on track. The team have been really good to deal with. They are always willing to consider updates to the system and the system has been developing and improving consistently year on year. It has transformed the way we work at Business Language Services.
Cons: Certain workflows could be more flexible or customisable. Occasional performance slowdowns perhaps needs to be investigate, but team is always responsive.
Rhys T. · Operations Director · Translation and Localization · January 6, 2026
We're very happy with Protemos and the team. We worked with Protemos since 2017, that says something, right?
Pros: Protemos is an intuitive tool. Easy to use, and complete! The onboarding process for translators and project managers is super easy. The fact that mnotes can be added and also when we are pivoting in a different direction because of the changing market: very easy to create audioprojects, add new services, like copywriting, video production and so on. It's not expensive, but the service is very good. If same-day answers from the Protemos team are not possible, the next morning the team is responsive, kind and caring.
| Category | Page | Rank | Placement |
|---|---|---|---|
| Translation Management | 1 | 6 | Ad |
Domain confidence 99%
Cons: There is not much we didn't like. If we had a question or suggestion, it was always updated in the next version.
Malon H. · Founder · Translation and Localization · December 16, 2025
I’m very happy with Protemos. It has simplified my daily project management and reduced the stress of juggling multiple tools. Everything from assigning jobs to tracking deadlines and invoices is much more organized. The platform gives me confidence that my projects are under control, and it’s a tool I truly enjoy using.
Pros: One of the biggest advantages of using Protemos is how easy it is to manage complex translation projects in a clear and organized way. The platform saves me valuable time by bringing together jobs, files, and financial tracking into a single system, which eliminates the need to juggle multiple tools. Its workflow design makes collaboration with vendors and clients smooth and transparent, ensuring that deadlines and deliverables are always under control. I also appreciate the reliability of the customer support team, who are responsive whenever questions arise. Overall, Protemos provides a streamlined experience that makes project management both efficient and enjoyable.
Cons: Nothing major stands out as a drawback, but if I had to mention one area for improvement, it would be reporting and analytics. The current reporting features are functional and provide the basics, yet they could benefit from more customization options and deeper insights. For example, being able to generate tailored reports by client, language pair, or project type would make it easier to analyze performance trends. These are minor tweaks rather than critical issues, and they don’t affect the overall usability or reliability of the platform, which remains excellent.
Sherif Y. · Head of Translation Department · Translation and Localization · December 11, 2025
Our overall experience with Protemos has been very positive. It is an essential tool for us. The system is well-suited for translation companies that need a reliable and professional management solution.
Pros: What we like most about Protemos is its efficiency and clarity in managing translation projects. The system is very intuitive.
Cons: Some instability now and then when assigning a task, slowing down our assignment process to the linguists
Ronaldo S. · Owner · Translation and Localization · December 10, 2025
Protemos enables us to stay on top of our business. Everything is clearly presented to our customers and vendors, so there is no confusion about quotes, payments, invoices, POs, etc. Nothing falls through the cracks.
Pros: Quick, friendly, human customer service. Simple interface. Free to freelancers. Affordable to small businesses.
Cons: Some fields and functions are not exactly customized to our needs. It sometimes takes a few clicks to perform some tasks, but once you get the hang of it, it is easy to use.
Colleen T. D. · Executive Director · Translation and Localization · December 9, 2025
My overall experience with Protemos has been very positive. It is a straightforward and dependable system that significantly streamlines translation project management. The platform makes it easy to organize clients, jobs, financials, and vendor relations in one place. Protemos reduces administrative workload and helps maintain a clear overview of ongoing and completed projects. Despite a few limitations, it remains one of the most practical and user-friendly solutions for freelancers and agencies who need an efficient, cloud-based PM system. I find it stable, time-saving, and well-suited for daily operations.
Pros: Very intuitive and clean interface — easy to learn and navigate. Fast project creation with clear workflows for quotes, jobs, invoices, and vendor management. Strong financial module that simplifies tracking payables, receivables, and profitability. Reliable cloud performance with no downtime or lag in daily operations. Responsive customer support that resolves issues quickly and professionally. Excellent vendor database organization, making it easy to manage translators and their rates. Useful for both freelancers and small–medium translation agencies.
Cons: Very intuitive and clean interface — easy to learn and navigate. Fast project creation with clear workflows for quotes, jobs, invoices, and vendor management. Strong financial module that simplifies tracking payables, receivables, and profitability. Reliable cloud performance with no downtime or lag in daily operations. Limited customization options for some project fields and workflows. Reporting tools are functional but could benefit from more advanced analytics. No built-in CAT tool integration — requires switching between platforms. Some UX areas (like bulk editing or mass updates) could be more flexible.
Tural Mikael A. · Director · Translation and Localization · December 6, 2025
Pros: Protemos is indeed a great option for agencies looking for software that offers excellent value for money. There were cheaper options, but they didn’t feel as good, and there were others that were more expensive. Protemos sits right in the middle, offering an easy-to-use platform and amazing customer support.
Cons: There aren’t many things to point out, however, there is one aspect I personally don’t like very much. When you create a vendor, for example, and want to delete it, there is no way to do so except by “hiding” it. I think it should be easier to remove vendors and clients from the database, but aside from that, everything is really good.
Helder C. · CEO · Writing and Editing · December 5, 2025
Another aspect we would like to highlight is the excellent technical support provided by Protemos. The support team always responds quickly to any questions or technical issues. We are very impressed by the prompt assistance and expert advice we receive, which enables us to focus on our core activities without experiencing lengthy interruptions to our workflow. We also appreciate the detailed reporting and analysis features, which help us keep track of costs and make informed decisions. This transparency in financial matters enables us to manage our resources more effectively and offer our services more efficiently. Overall, we are very satisfied with Protemos and look forward to continuing to use the system in our daily work. Thank you for the support and the great features that Protemos offers!
Pros: Protemos has proven to be an extremely efficient tool, significantly optimising our workflows. Its user-friendly interface enables us to plan and manage projects swiftly, greatly improving teamwork.
Cons: .........................................................................................................
Larisa K. · Projekt Manager · Translation and Localization · December 4, 2025
Pros: Protemos is an excellent tool if you are looking for something that it easy to learn, easy to use and doesn't overwhelm you with unnecessary features. We have used it for at least 5 years, and we have never experienced any failures, bugs or errors. Everything works smoothly. And maybe the best part is their customer support. I have reached out a few times with some questions or suggestions, and they always reply surprisingly quickly and are very helpful. They don't use chatbots which is rare these days.
Cons: I think we could use some more flexibility with the layout, for example, what the PM sees in the project list without the need to open each project. But that's not a "minus", just an idea.
Ilze K. · CEO · Translation and Localization · December 3, 2025
My experience with Protemos has been very positive.
Pros: 1. It's easy to use and easy to learn for both our company and our vendors, 2. The staff is incredibly helpful and friendly; they respond quickly to all queries, 3. It's very affordable.
Cons: 1. No way to track client sources, 2. Main contact does not get added automatically to contact list, making it necessary to perform a step twice.
Carmen H. · Managing Partner · Translation and Localization · September 30, 2024
Pros: It has everything a translations company needs!
Cons: Nothing... it is just perfect! Great job, team!
Miguel Ángel R. · CEO · Translation and Localization · September 13, 2024
We are a small specialised language service provider and have been working with Protemos für several years. The software perfectly fits our needs, although we do not use all features. For instance, we do not use automated emails, as we prefer to communicate directly and personally with our clients and translators. Otherwise we do all our project management with Protemos and are highly satisfied. We also find the report functions very useful for analysing our business performance and client structure. The team is extremely helpful and eager to fulfil any requirements or answer any question we may have. Thanks to you all!
Pros: The service and approachability of the team.
Cons: There are a couple of features in Protemos we were unable to adjust to fit our previous procedures. However, this is a problem, we would have presumably had with any project management software.
Catherine B. · Managing Director · Translation and Localization · September 2, 2024
Our overall experience with Protemos has been very positive and we have used it to make PM work easier, coordinate our inhouse translator team better, enforce quality processes through the checklists feature, share, categorize and collect information through the use of tags and have an overall view of the company through the reports.
Pros: The ease of use and deployment as well as the functionalities like Tags are all great points but if I had to pick one thing it would be the unbeatable quality of the customer support. The team are always there to lend a helping hand and help us overcome any challenges and are incredibly open to improvement suggestions from us as clients and new feature requests. Hurray for the Protemos team :)
Cons: The fact that it does not show wordcounts in the project or job overviews.
Filipe Tiago S. · CEO · Translation and Localization · July 19, 2023
I had a good experience with Protemos. I like it.
Pros: It is clear and easy software and cloud-based. All in One actually.
Cons: By developing the features of the financial reports, I think it becomes unique.
Sara A. · Translator · Translation and Localization · August 15, 2022
ease after suffering
Pros: very easy, efficient and satisfactory use. you'll do whatever you want related to translation and in all languages. they have afree trial.
Cons: the price can be considered to be high for some but you won't regret paying it
ahmed h. · student · Medical Practice · September 22, 2021
They stand behind this product. Great customer support! From day one easy to use and deploy and the platform has just gotten better with each feature release.
Pros: Easy collaboration with vendors Great reporting on financials Strong integration with CAT tools reduces double work Easy to deploy and maintain
Cons: Would like QuickBooks online integration(which I believe may be coming soon)
Jordan E. · CEO · Translation and Localization · July 20, 2021
Pros: With Protemos' reporting features, I can easily keep track of the incoming projects, revenue for the month, and other useful data to implement meaningful sales & marketing initiatives. Good customer support is also a plus.
Cons: Multiquotes for the same project make it hard to measure accurate conversion rates from protemos.
Dario B. · Sales & Marketing Manager · Translation and Localization · July 19, 2021
Protemos helps us to solve translation project management problems. They have very fast and quick support as well.
Pros: This tool is very easy to use. The interface in minimalism style, no unnecessary functions, and no distracting things but quick performance make the work in this tool fast, focused, and effective.
Cons: I can't find any cons now to post. It covers all our needs.
Alexander V. · CEO · Translation and Localization · June 22, 2021
Pros: It is easy to implement, it is user-friendly, and we save significant time in our project management process.
Cons: I am waiting for a field including client PO numbers when jobs are extracted into Excel. Having a column named "Client PO Number" or alike would be very helpful.
Cecilia P. · Managing Director · Translation and Localization · June 11, 2021
Protemos is perfect for us. We much prefer it to other systems that are tied with a specific CAT tool, and it's much simpler to use than some of the more complex TMS solutions out there.
Pros: System is flexible, simple to use and often updated with useful functions Support Team is extremely responsive and helpful Flexible for agencies who work with several CAT tools
Cons: Custom notification settings would be nice. At this time, it is not clear who gets notified of changes in quotes, projects, finances, etc. and when these notifications occur.
Anonymous User · Operations Manager · Translation and Localization · June 11, 2021
Once we started to use Protemos, we could see instant changes in the speed and optimisation of our processes almost from the first week onwards. It is a great tool not only for project managers in the translation industry, but also for in-house translators, accounting departments, managers and freelancers.
Pros: We value their short response times and support we are receiving throughout our daily work processes and we appreciate the constant upgrades and optimisations made to the tool itself.
Cons: Some features are in the process of development.
Gregor M. · CEO · Translation and Localization · May 28, 2021
Pros: It is easy to use. They do have videos tutorials on youtube but I don't think they are necessary since it is a pretty straight forward portal. Not only for administrators but also for vendors.
Cons: It has only one flaw. When you want to update jobs to a specific status skipping Offering it to the vendor, it won't notify the vendor about a new task added.
Sabrina Vanesa C. · Project Manager · Translation and Localization · November 6, 2020
I don't have to note somewhere my jobs done for each customers. I know the deadlines, the types of jobs etc.
Pros: It is easy to use, I can track my jobs on it. Tasks, ongoing assignments, paid tasks, etc. It is simple to know where we are with customer or manager
Cons: NOthing for me, it is one project manager who talk me about, and we work both with ot, it so sure and simple.
ayse a. · TRANSLATOR · Translation and Localization · June 11, 2020
This software streamlines my entire workflow, it makes it easy to allocate projects to vendors, keeps all documents in a single place, completely manages invoicing and payments and keeps everything neat, tidy and well organised. It has taken away the need to jump between multiple systems to manage projects.
Pros: The software is so easy to use, very intuitive and covers all my operational needs. It is now easy to manage multiple translation and editorial services projects and everything is contained in a single system. Project management, document storage and financial processes have been completely simplified by this excellent application - Protemos is highly recommended!
Cons: Nothing so far. Everything works well - the software is highly functional and perfect for my needs.
Richard C. · Founder and CEO · Translation and Localization · September 25, 2019
Protemos is a free tool that knows how to tackle the common project management pitfalls of freelance translators. We're extremely happy with the product and can't wait to see where the team will take it.
Pros: This tool was clearly designed by someone who is passionate about project management and know real pains of freelance translators. Clean design makes using this tool a breeze.
Cons: The tool could benefit from integrating with 3rd party API, for example would be great to use Stripe to accept payments for invoices that Protemos creates.
Dmitry K. · Founder · Translation and Localization · July 19, 2019