Rating
4.8
94 reviews
Starting price
$39
Flat Rate
Categories
3
Founded
2010
Employees
11
Apptoto is a fully customizable appointment reminder, scheduling, and messaging platform. Easily connect your existing calendar and address book to Apptoto and view your appointments on one easy-to-scan calendar. Your participants’ contact information will be automatically synced, enabling you to send custom SMS Text, Voice, and Email messaging sequences to your clients before and after appointments. Reduce no-shows and late-shows by up to 90% with Apptoto.
Ad spend / mo
$0
0 paid keywords
Paid visits / mo
0
Organic keywords
1,927
Organic visits / mo
2,623
SEMrush reports no paid spend for this domain, but Google confirms 73 ad creatives- a paid channel SEMrush's panel misses.
Creatives run
73
as Frank Cort
Active now
7
last 14 days
Advertising since
Aug 2022
3.5+ yrs running
Last seen
yesterday
still active
The shared messaging across Appointment Scheduling & Online Booking Software advertisers - the validated angles to copy. See the niche →
(94 reviews)
$7d
Pros: Apptoto's API is very easy to use if your company has a developer that can implement the features. They have great documentation. Their team is also responsive when you have questions, feature requests, or bugs to report. Their server is stable and our clients receives their appointment reminders 99% of the time. Usually, if the client did not receive a reminder, it is a result of something the client did like replying STOP to the texts. Sometimes it could be a carrier issue but these issues are usually not at the fault of Apptoto
Cons: For the most part, we are happy with what Apptoto has done for us. When we first started using the software, there were some features that were not available. But the team was able to implement these features quickly, sometimes we were not even aware that they were working on it until they demo'd the feature to us. After 1.5 years of working with their software, we feel we are in a good spot where Apptoto can do everything that we need it to do for our company. The features that we have requested over the years are fulfilled to our company's satisfaction
Trinh N. · Principal Software Engineer · Mental Health Care · July 19, 2025
great customer service, capabilities and problem solving intrigue by service team
Pros: Customer service, quick problem solving abilities. Great features
Cons:
| Category | Page | Rank | Placement |
|---|---|---|---|
| Appointment Reminder | 2 | 24 | Shortlist |
Domain confidence 99%
Austin S. · Agent · Insurance · April 6, 2025
Pros: Apptoto is frankly amazing, it does everything I need it to and then some. It is extremely customizable and versatile. Their support is also amazing, anything I needed they would have to me in at most thirty minutes. They even wrote a custom bit of code to help with a specific issue I was having. Apptoto has made getting appointment confirmations so much easier. What was a process that took most of the day, Apptoto does in about a half hour. On top of that Apptoto is HIPPA complaint, which is essentially for a pediatric therapy clinic
Cons: The only downside Apptoto really has is the algorithm that automatically matches contacts struggles sometimes with names with special characters or more than two capital letters.
Will M. · Executive Assistant · Medical Practice · February 14, 2025
Our experience with Apptoto is very well. Great product and wonderful service team. Very user friendly.
Pros: We have been with Apptoto for several years now and it works well for our Tax & Accounting Client appointments. This is a great product for appointment reminders from several different calendars. It is a great way to remind clients via text messages, phone calls, and emails. When we call into service for help our contact Jessica always call me back as soon as possible.
Cons: Cons are in my opinion user errors. If you don't enter correctly then it won't function correctly.
Toni B. · Office Manager · Accounting · December 27, 2024
The staff at Apptot have provided me with fast support when I had questions.
Pros: I use Apptoto to send reminders for a very complicated program. It fits my business needs and it works.
Cons: (I only use it for camapign messages so can not comment on other functions)
Valerie S. · Senior Director of Professional Development · Non-Profit Organization Management · December 2, 2024
I like it. It works well. We find it easy to use whether from the google calendar side or the client booking their free assessment side. Mathnasium of Tempe likes Apptoto.
Pros: It works! Keeps appointments automated so parents bring their students in for their free assessment to Mathnasium of Tempe.
Cons: Can be a bit of overload for families with packed schedules.
Ryan B. · Center Director · Education Management · November 18, 2024
Everyone in my office seems to like it. Other attorneys in my office have used it too.
Pros: It's really been good at reminding clients when they have a meeting. There are a lot fewer no-shows. Also, as an attorney, it's been a good tool for notifying clients when they have to be in court.
Cons: There's really nothing I dislike about Apptoto.
Kyle P. · Attorney · Legal Services · September 3, 2024
We are very satisfied with the service we have received here for a few years now.
Pros: The primary agent we work with is [sensitive content hidden]. He really knows the product. Can usually take care of us in a few minutes.
Cons: Sometimes can take a while to respond to our initial chat. Once we have connected, things are usually quickly taken care of. Some of the other agents not as knowledgeable as [sensitive content hidden]
Tim M. · Owner · Education Management · August 27, 2024
I was hesitant to change from the service I was previously using but Apptoto is much more robust and I am very happy I switched. They have really helped me customize the features that I needed most.
Pros: It integrates with my EHR software to automate most features.
Cons: It wasn’t working well for my reviews but with some help from their awesome customer service team, we now have those back up and running!
Carol F. · Office manager · Health, Wellness and Fitness · August 21, 2024
Customer service great app great ease of use great just wish it was cheaper
Pros: Appt reminders and scheduling super easy to set up
Cons: Wish was cheaper cost I love the app but if keeps increasing don't know if I can continue using when there are others cheaper even free... I've been with company a long time
Charles I. · Owner · Arts and Crafts · July 29, 2024
It was a great experience, no issues and pretty user friendly
Pros: The ease of keeping up with appointments, arrivals and no shows
Cons: Having to put contact information in twice when I schedule under client’s first name only
Marla M. · Therapist · Mental Health Care · July 25, 2024
Pros: Great responsiveness as a vendor partner, quick troubleshooting and problem resolution, willingness and creativity needed to help solve business problems
Cons: There are no issues or problems that come to mind.
Jeff S. · Product Manager · Hospital & Health Care · July 9, 2024
Pros: The White Glove onboarding was a great help, our rep was able to teach me how to manage our calendars very quickly and easily.
Cons: Not a negative comment per se but be careful on how you set up your rules because the software is very precise and small errors can lead to undesired outcomes.
Brandon O. · Law Clerk · Law Practice · June 21, 2024
Customer service is When I have had an issue or a question...I have no problem getting a person to help. It might not be immediate but usually the same day.
Pros: It is easy to use for myself and my clients. I was apprehensive about implementation, but was pleased with the onboarding process. Apptoto was able to get me up and running with relative ease.
Cons: I have not experienced any cons yet thankfully.
Ken P. · Owner · Accounting · May 23, 2024
We don't use the product any longer but I'm glad that we got started with Apptoto. I am now fairly confident in setting up any product our firm decides to use. We only stopped using Apptoto because we were able to consolidate apps and use one vendor instead of 2 for the same cost.
Pros: I loved the scheduling reminders that you could set up with different prompts but setting it up was a disaster.
Cons: Absolutely the set up. It took days and days and we had to troubleshoot everything multiple times. Any time one thing was changed the system would flip out so we were constantly stressed that if we changed something simple it wouldn't operate correctly.
Sarah R. · Office Manager and Paralegal · Law Practice · May 20, 2024
I have used Apptoto for years. It's the most comprehensive meeting reminder solution out there. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder.
Pros: The email reminders to attendees about upcoming appointments on my Google calendar are vital to my business. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder.
Cons: Apptoto has a lot of features that I don't use, but I still pay for. That being said, it's worth it to me just to have the calendar reminders.
Alay Y. · Founding Partner · Professional Training & Coaching · May 4, 2024
Pros: Apptoto was easy to set up and works seamlessly with Google Calendar. Clients are more likely to keep appointments now.
Cons: It does take some time to train and remind staff to use the right language in event subjects.
Robin N. · Partner · Law Practice · April 24, 2024
Love it and have recommended it to a lot of others.
Pros: Easy to use, easy to setup, very affordable
Cons: There really aren't any features that I don't like.
Justin W. · Owner-Attorney · Legal Services · March 11, 2024
Pros: I mainly use the appointment reminder feature. I have used apptoto for many years and it's very reliable. I will definitely stick with them for along time.
Cons: No cons that I know of. If I do have to say a con, maybe get even more cheaper? but dont think that's possible.
Eric C. · owner · Health, Wellness and Fitness · February 20, 2024
It's a great and complete platform, easy to use!
Pros: The platform is very user-friendly and has technical support to help you make any changes
Cons: It would be great if you allow us a little more customization on the appointment page
Juliana I. · Receptionist-Marketing · Legal Services · February 2, 2024
Our clients are happy with the reminders and are able to leave a message on confirming or rescheduling appointments via email. They also appreciate the invites and reminders.
Pros: It's easy, convenient and cost friendly. The representatives are very helpful.
Cons: There really isn't anything that we do not like about apptoto
Sascha A. · Owner · Medical Practice · January 8, 2024
Customer service is wonderful, reminders go out exactly how they are set up, love that I can text clients but wish that part was a little neater.
Pros: Never have problems with reminders going out!
Cons: The texing app needs improvement. It works great but the same client's text threads come separately sometimes, wish the same client would be all on one thread.
Kim K. · Office Manager · Mental Health Care · January 4, 2024
Been using this service for many years. Great support. Can even contact the owner. Love it.
Pros: Use this as a text messaging conduit for our entire law practice
Cons: I've been using this software for so long, and I am so used to using it daily, that I wouldn't even know what not to like anymore
Jonathan C. · Partner · Law Practice · December 28, 2023
Very good, great support, reliable, patients like it.
Pros: Easy integration with gcal, handles multiple calendars.
Cons: It takes some time and support to figure out, so many features and options that you have some invest some time to figure it out.
Russel T. · Psychologist · Health, Wellness and Fitness · December 26, 2023
Pros: Very complete. Maximum customization possibility. Compatibility with other services/portals is enviable
Cons: The configuration interface is not very user-friendly and it takes some practice to learn how to use it
Mirco M. · IT Support · Apparel & Fashion · December 12, 2023
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