Rating
4.7
540 reviews
Starting price
$4.16
Per User
Categories
15
Founded
2011
Employees
25
Funding
1.1M
Seed
Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients. Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, BBDO, and CNN. Try it free for 30 days.
Ad spend / mo
$816
10 paid keywords
Paid visits / mo
94
Organic keywords
6,814
Organic visits / mo
9,510
Authority
40
2,882 ref domains
Creatives run
71
as Resource Guru Ltd.
Active now
36
last 14 days
Advertising since
Apr 2023
3+ yrs running
Last seen
today
still active
Running 17 ads on LinkedIn as Resource Guru - a paid B2B channel, on top of any Google/Capterra spend. Includes video creative.
The shared messaging across Resource Management & Capacity Planning Software advertisers - the validated angles to copy. See the niche →
(540 reviews)
Overall, it’s been a good experience. It’s very user-friendly and works well for basic resource planning, even if it’s not as robust as some other tools.
Pros: I like how simple and easy it is to schedule and manage resources. The calendar view makes it really clear who’s available and when.
Cons: It can feel a bit limited with reporting and customization, especially for more detailed tracking. Overall good.
Will R. · SR. HR Operations Specialist · Food Production · May 1, 2026
Pros: Lots of pros. Such as a certain number of features and benefits. These features and benefits improve issues.
Cons: Not a lot of cons. The program contained great resources and insightful information that will be sure to impact KPI
Eric L. · Admin 👨💼 · Accounting · March 31, 2026
Before we had our resources scattered all over slack and gdocs. Now I simply go to the “Home” area and see who is due. So I don’t get screamed at by my boss. Helps with our remote team. All of us work in different time zones. I could not possibly manage that on my own. Using the AI agent to summarize yesterdays chaos, saved me from reading 100 comments. There are fewer sticky notes on my desk. Which is nice.
| Category | Page | Rank | Placement |
|---|---|---|---|
| Display Advertising | 1 | 13 | - |
| Time Tracking | 1 | 13 |
Domain confidence 99%
| Keyword they bid on |
|---|
| CPC |
|---|
| Pos |
|---|
| % budget |
|---|
| Landing page |
|---|
| resourceguru | $17.95 | 1 | 48.3% | get.resourceguruapp.com/ |
| getsling | $6.69 | 3 | 31.9% | resourceguruapp.com/features/resource-scheduling-software |
| harvestapp | $4.44 | 2 | 13.0% | get.resourceguruapp.com/ga/vs-harvest/ |
| resource guru app | $16.82 | 1 | 4.0% | get.resourceguruapp.com/ |
| excel capacity planning template | $3.81 | 1 | 2.3% | get.resourceguruapp.com/?kw=capacity+planning |
| schedule time slots | $3.94 | 1 | 0.4% | get.resourceguruapp.com/ |
| motion calender | $1.63 | 4 | 0.1% | get.resourceguruapp.com/ga/vs-hubplanner/ |
| scheduling helper | $4.57 | 2 | 0.0% | get.resourceguruapp.com/ |
| weekdone alternatives | $0.00 | 4 | 0.0% | get.resourceguruapp.com/ga/vs-float/ |
| internal meeting room booking system | $0.00 | 4 | 0.0% | get.resourceguruapp.com/ |
The #1 Harvest Alternative - Time Tracking Software
Fine-tune forecasting and boost billable hours. Refreshingly quick-to-complete...
https://get.resourceguruapp.com › harvest › alternative
#1 For Resource Scheduling - Start A 30-Day Free Trial
Resource Guru is the fast, simple way to schedule people, resources, and projects.
https://get.resourceguruapp.com › vs-hubplanner
Team Capacity Planning
Capacity Planning Software — Say goodbye to missed deadlines, maxed out budgets, and burnt out team members. Resource...
https://get.resourceguruapp.com › capacity › planning
Online Scheduling Software
Plan Your Team's Time — The simple solution that's powering productivity at thousands of organizations. Resource Guru is the fast, simple way to schedule people, resources, and projects. Fully-featured free trial.
https://get.resourceguruapp.com › scheduling › resources
Plan Your Team's Time
Scheduling Resources — Say goodbye to missed deadlines, maxed out budgets, and burnt out team members. The simple solution that's powering productivity at thousands of organizations. Easy onboarding.
https://get.resourceguruapp.com › scheduling › resources
Pros: Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never.
Cons: The worst part about Resource Guru is the guest access. I keep accidently providing clients full seats. Way over priced. Clunky. The items marked as “Required” on the Home page are junk.
Peter B. · Managing Director · Information Technology and Services · March 23, 2026
Pros: What I like about Resource Guru is how simple it makes resource planning and team collaboration without dumbing it down. The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments. It gives you clarity on who’s doing what and when.
Cons: What i dislike about Resource Guru is that reporting and advanced analytics feel a bit limited compared to more enterprise-heavy platforms.
Christine C. · Administrator · Arts and Crafts · February 24, 2026
What is a great experience I’m kinda new to computer work so it all is but once you get the hang of it, resource guru is the way to go!
Pros: Really easy to keep dates with the calendar user access was very nice for the value. You cannot beat the Price. Very good customer support.
Cons: It took a minute for me to figure out the software, but once I did, it wasn’t bad at all would highly recommend it
Alex A. · Residential staff · Human Resources · February 21, 2026
Pros: I love how convenient and useful resource guru is. It’s very affordable and good for business and personal needs.
Cons: I have absolutely no dislikes on the use of resource guru. I highly recommend this software to businesses owners and friends.
Tracy S. · Insurance agent · Insurance · February 13, 2026
Like when I need to find something and it’s so fast to pull up and check my schedule for that day past and and future jobs
Pros: Easy to use and pull up. When I need to find something or look back at job helps to be able to pull it up quick. And it’s there and fast . Love the layout , very detail but yet very basic
Cons: No issues like very much. Really nothing bad I can say about it the more you play with it the easier it is to use
Dedan R. · Technician · Telecommunications · November 17, 2025
Overall, I would recommend this as a simple and useful scheduling tool. It gives an overview of different elements of what requires scheduling depending on needs. It is modern.
Pros: Simple to use Visually appealing Can have multiple views to filter for simplicity Can capture all required information
Cons: When uploading an image, it can get cut off which required playing around with cropping the image for the perfect fit.
Daniel J. · Equipment and Logistics Manager · Airlines/Aviation · October 22, 2025
From day 1, I have always had a great experience using Resource Guru, the set-up was far easy then I expected, as was onboarding my team.
Pros: Resource Guru is super simple to use and has a modern clean look. It makes team collaboration easy, and through user access permissions ensures that only users that should update schedules can. The customer support team are really quick to help when needed and can't ask for more for the price.
Cons: There is nothing that I dislike about Resource Guru, it provides all the functionality I need in an easy to use interface.
Jon P. · L and D Manager · Telecommunications · October 18, 2025
It has been very, very, very helpful with my business. We use it on a daily basis - multiple times a day. We are constantly updating our knowledge base and Guru has made this so easy.
Pros: Guru is amazing. The amount of knowledge you can pour into it and organize is insane. It is so easy to use. It is also so easy to collaborate on knowledge base cards with team members. We have yet to run into any bugs or issues. The customization is key here, because you can set it up however you want. Very helpful.
Cons: Support does not always get back to us in a very timely manner, but when they do, they are awesome at it.
Sam K. · Support Engineer · Information Technology and Services · July 26, 2025
I use it on the daily. I need to see where my guys are at at all times and helps me plan out my days work.
Pros: Perfect for companies with multiple projects or employees that need to be seen by others.
Cons: at the moment there is nothing I would change about it's functionality.
Troy S. · Shop Manager · Electrical/Electronic Manufacturing · March 17, 2025
I like very much the interface and easy access
Pros: Easy to use and easy to connect with others scheduling programs
Cons: The posdibility to Download all the schedule: it
Maria I. · Partner · Education Management · March 11, 2025
It has been a very good experience, and so far one of the best software we've tried out on resources management on our company
Pros: The graphics and visual interface. It is very easy to manage resources availability and billability rates, also quite like how easy it is to book and re-book events.
Cons: Reports on projects (how many hours sold versus booked)
Liliana S. · COO · Management Consulting · March 5, 2025
Pros: Resource Guru is quite effective in reasource management optimization.
Cons: Resource Guru can have a better infrastructure for customizable reports.
Garofi E. · Sales Representative · Retail · February 5, 2025
User friendly. No issues overall. Love that I can color code jobs based on client and employee.
Pros: Ease of use. Color Coding. Ability to customize customers.
Cons: Unable to add check marks or drop downs for why a customer is in or what has been completed. Have to type in the body of the info.
Candace O. · Flooring Sales Employee · Consumer Services · February 3, 2025
In my experience, it is a flexible, versatile time management tool providing a quick visual reference of everyones' location and task, drill deeper for contact info, client details, equipment etc. Hierarchical access enables permissions to be tuned for edits and updates.
Pros: Layout, Visual clarity of projects & the ability to see what everyone is up to is a massive help
Cons: TBH, not much, even the 'mail notifications (for the day) are more refined now !
Kei B. · Reliability Engineer · Mechanical or Industrial Engineering · January 23, 2025
Overall the tool is great and easy to use, but it lacks some more detailed project management features.
Pros: Very easy to use and easy UX, and easy to implement.
Cons: Overall the tool is great and easy to use, but it lacks some more detailed project management features. Currently, we use it just to plan resource.
Chloe V. · Business Director · Marketing and Advertising · January 2, 2025
I've had a good experience, its helped to provide clarity on projects progress, staff work loads and billable vs non billable hours plus much more.
Pros: This a great platform for agile planning and programming for my projects and team. Its quick to set up and hit the ground running. I really like the ability to be able to review the utilization stats on the projects and staff, then pull that information over into the timesheets. Many other platforms I've tried get way to bogged down in details, Resource Guru captures all the information you actually need to run your business smoothly.
Cons: None, I have been using this for close to 3 months now and I can't fault it.
Warwick S. · Director · Civil Engineering · December 12, 2024
Use it all the time, still learning the ups and downs with the system.
Pros: Scheduling, coordination of meetings and what i am spending my time on.
Cons: Nothing, I think it is a learning tool to understand better.
Jim R. · Superintenden · Construction · December 2, 2024
We switched over to resource guru a while back and it's very user friendly and easy to use and displays all the information I need in a nice and easy to view way.
Pros: Resource Guru makes it easy for us to manage scheduling our artists.
Cons: No complaints here, it does exactly what I need it to.
Dominick G. · Senior Post Producer · Marketing and Advertising · December 2, 2024
Awsome it is just cherry on the top which makes life easier.
Pros: The ease of access. It is so reliable and easy to work with at any moment.
Cons: Nothing. The prompt updates and regular updates are amazing.
Anonymous User · Assistant broadcast engineer · Building Materials · November 28, 2024
The tool and support has been a great experience. I have recommended this tool to all my colleagues inside my organization and outside. I have been using it for 11 months now and it has been working extremely well.
Pros: The app is very user friendly and a majority of my staff are able to login and run Resource Guru without any issues. It is a streamline software for project management across multiple projects and departments.
Cons: They actually just added what my con would be. The Milestone tool helps better manage project milestones. This is a tool that didn't exist before but was desperately needed. Thank you!
Adam S. · Architectural Manager and Associate Principal · Architecture & Planning · October 28, 2024
Resource Guru has helped my team to go beyond ordinary workflow and project management, and efficiently manage projects, saving time and efforts. It is a value for money product.
Pros: It is a great resource management tool, with a user-friendly interface, It has a lot of powerful tools and is easy to learn and use. A big positive of this software is its capability to easily integrate with other tools. It helps to easily and remotely track and manage modules, projects and even workflows.
Cons: A few times, connectivity issues are being encountered while remote access. Also, customer support can be enhanced. Otherwise, it is a good tool to use.
Chitrang S. · Software Engineer · Telecommunications · October 17, 2024
Pros: the dashboard design and interface. Its incredibly user-friendly and provides a great overview.
Cons: The limited number of colours for projects/clients
Caroline B. · Account Director · Marketing and Advertising · October 10, 2024
Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying to use it. Very feel softwares feel that intimate or that nice to use.
Pros: Fore forecasting tools offered by Resource Guru are fantastic. It is easy to use and it is very interactive.
Cons: It just gets to a point where if the business grows too much, it feels like Resource Guru isn't able to handle it as well as some of the competitors. The Scalability they offer could be better.
Rafael G. · Analyst · Banking · October 7, 2024
Ad |
| Project Management | 1 | 16 | Ad |
| Advertising Agency | 1 | 20 | Shortlist |
| IT Project Management | 1 | 22 | - |
| Leave Management System | 1 | 23 | Shortlist |
| Scheduling | 1 | 23 | Ad |
| Project Portfolio Management | 2 | 9 | - |
| Attendance Tracking | 2 | 10 | - |
| Professional Services Automation | 2 | 10 | - |
| Project Planning | 2 | 16 | - |
| Project Tracking | 2 | 17 | - |
| Calendar | 2 | 18 | - |
| Employee Scheduling | 2 | 19 | - |
| Remote Work | 2 | 47 | - |