Rating
4.7
608 reviews
Starting price
$2
Per User
Categories
7
Founded
2014
Employees
50
Calamari is an HR platform for growing teams that want to replace spreadsheets with automation. It covers four areas: Time Off (leave requests and entitlement management), Time and Attendance (7 clock-in methods, timesheets, project tracking), Core HR (employee profiles, documents, custom fields), and Performance Review (360° feedback and review cycles). Calamari is used by over 130,000 employees across 106 countries and is designed for quick deployment, with most teams able to set it up in under a week. Though some users note that reporting and accrual configuration can be time‑consuming.
Ad spend / mo
$77
9 paid keywords
Paid visits / mo
26
Organic keywords
2,032
Organic visits / mo
1,131
Authority
36
1,361 ref domains
| Keyword they bid on |
|---|
Creatives run
100
as Calamari sp. z o.o. sp. k.
Active now
26
last 14 days
Advertising since
Apr 2025
1+ yr running
Last seen
today
still active
Running 14 ads on LinkedIn as Calamari - a paid B2B channel, on top of any Google/Capterra spend.
The shared messaging across Leave & Absence Management Software advertisers - the validated angles to copy. See the niche →
(608 reviews)
Calamari has been in use for over 8 years in our organization, and our experience with it has been very positive. The system is easy to use and intuitive, making everyday time tracking smooth for the entire team. We especially appreciate its flexibility—Calamari has adapted well to our changing needs over the years. In addition, its customer-oriented approach is evident both in its features and in the support provided. Overall, it is a reliable and effective solution that we can warmly recommend.
Pros: What we like most is how easy and reliable it is and it simply works without unnecessary complexity and it is value for money.
Cons: While we’ve been very satisfied overall, there is still some room for improvemen, for example, the reporting features could be more easier to use, and the user interface could be slightly more intuitive in certain areas.
Noora L. · CFO · Computer Games · May 5, 2026
Overall, my experience with Calamari has been positive. The learning curve is fairly low for employees, and managers can usually understand the main features quickly. It is especially useful for leave management, employee absence tracking, and keeping HR processes more structured. From a security and reliability perspective, it feels suitable for everyday HR use, although companies with strict compliance requirements should still review the security settings and data handling policies carefully. In terms of value for money, it is a good option for small and medium-sized teams that want to move away from manual leave tracking. There can occasionally be minor issues or limitations around customization, but I have not found them to be serious enough to outweigh the benefits. Calamari works best as a practical, straightforward HR tool for managing leave, absences, employee records, and basic team visibility.
| Category | Page | Rank | Placement |
|---|---|---|---|
| Leave Management System | 1 | 1 | AdShortlist |
Domain confidence 99%
| CPC |
|---|
| Pos |
|---|
| % budget |
|---|
| Landing page |
|---|
| team availability calendar | $4.29 | 1 | 22.1% | www.calamari.io/lp/leave-management |
| pto calendar template | $3.13 | 1 | 19.5% | www.calamari.io/lp/leave-management |
| request for leave form | $2.67 | 1 | 16.9% | www.calamari.io/lp/leave-management |
| how to calculate paid time off accrual | $2.02 | 1 | 15.6% | www.calamari.io/lp/leave-management |
| paid time off tracking spreadsheet | $9.41 | 2 | 11.7% | www.calamari.io/lp/leave-management |
| leave request form format | $2.29 | 1 | 7.8% | www.calamari.io/lp/leave-management |
| pto form template | $3.39 | 1 | 3.9% | www.calamari.io/lp/leave-management |
| excel vacation tracker template | $2.97 | 1 | 2.6% | www.calamari.io/lp/leave-management |
| pto calendar excel | $4.88 | 2 | 0.0% | www.calamari.io/lp/leave-management |
Leave Management System
#1 Leave Management Choice — Ditch the spreadsheets. Manage vacation, sick leave, and PTO in one simple system.
https://www.calamari.io › time-off
Time Off Tracker
Organize Time Off Hassle-Free — Easy to implement and loved by employees. See why top companies choose Calamari. Start now. Ditch the spreadsheets. Manage vacation, sick leave, and PTO in one simple system. Use to use.
https://www.calamari.io › time-off
Time Off Tracker
PTO Tracking Software — Ultimate time off tracker for modern business. Automate requests and approvals. Try it! Get a clear view of your team's availability. Syncs with Google, Outlook, Slack, and more. 14 days for free.
https://www.calamari.io › time-off
Shared Team Vacation Calendar
Your Team's PTO Planner — Get full visibility with a shared team calendar that syncs with Google & Outlook. Automate complex PTO and vacation accrual rules. prevent payroll errors & save admin time. 14 days for free.Lost in PTO Spreadsheets?. Automated PTO Accruals. Custom Time Off Policies
https://www.calamari.io › time-off
Time Off Tracker
PTO Tracking Software — Ultimate time off tracker for modern business. Automate requests and approvals. Try it! Ditch the spreadsheets. Manage vacation, sick leave, and PTO in one simple system. Use to use.
https://www.calamari.io › time-off
Pros: Calamari is easy to use and makes leave management much more organised. The interface is clean, employees can quickly request time off, and managers can approve or reject requests without needing long email chains or spreadsheets. I also like that it gives a clear overview of who is away, which helps with planning and avoiding scheduling conflicts.
Cons: Some areas can take a little time to configure properly at the beginning, especially if your company has different leave policies, approval flows, or employee groups. A few reporting and customization options could also be more flexible. It is not difficult to use, but the initial setup may require some attention
Oleg D. · Sales · Marketing and Advertising · May 5, 2026
Overall, I am very pleased with the implementation of this system, as it has made it easier to manage employees' work calendars and manage documents to which they should always have access.
Pros: What I like most is the ease of managing employee calendars and document security. The learning curve is very short, and after a few hours, employees can work comfortably in the system.
Cons: It is not possible to use automatic addition of absence information in Outlook automatic response for events that are billed (functionality available only for non-billed events, e.g. vacation)
Bernard P. · IT PLM Director · Mechanical or Industrial Engineering · May 5, 2026
It has been amazing for years. Overall we are very satisfied, if we can get those few features in near future, we are happy to use it forever :))))
Pros: Calamari has the best customer support team, and always open for suggestions. What I love the most is that they will make it happen for you, if you have an idea of what you would like to accomplish, they not just explain how to, they will even do it for you if you are not able to do it yourself. The system itself is super user friendly and easy to use.
Cons: Some features are still missing that would be really nice to have such as employee onboarding or applicant tracking system.
Evija P. · Head of HR · Financial Services · May 5, 2026
I really liked. It's effective and efficient for our team. We are a small team, so I think it does the job really well.
Pros: How convenient it is for PTO requests. I'm able to see all the employees request and that way I can choose days that don't overlap.
Cons: I can't switch from different accounts without signing out. As an admin but also an employer that has to put in her requests, this would make my work more convenient.
Gabriela A. · Administrative Assistant · Information Technology and Services · May 4, 2026
Easy for staff to use and good value for the money. We looked at several options before deciding to go with Calamari because it best met our needs for the lowest cost.
Pros: The platform has lots of customizations available, easy to use once it's set up, and integrates well with Microsoft Teams--staff can request and approve PTO right in Teams. Our employees have been very happy with the switch.
Cons: Because of the customization options, it was a little complicated to set up--we definitely needed support for that. But, the team from Calamari was very responsive and helped us get it set up correctly.
Rachel G. · EVP · Non-Profit Organization Management · May 4, 2026
The experience has been good overall. When we have needed technical assistance, the team has been helpful.
Pros: It is easy to use. Our employees say that it is not difficult to go in to clock in and out, or to add sick days.
Cons: It is not easy on the administrator side to add an employee's total vacation days for the entire year.
Jordan F. · Operations · Education Management · May 4, 2026
Our experience with Calamari has been excellent truly night and day compared to the competitor we switched from. The user interface is clean and intuitive, making it easy to navigate even for team members who aren’t very computer literate. Setting up role assignments, rules, and workflows was fairly straightforward, and any challenges we encountered were minor. On those rare occasions, the onboarding team was incredibly responsive, helping us resolve issues by the next day and sometimes even the same day, despite the time zone difference. Overall, Calamari has proven to be a reliable, user‑friendly solution that has greatly improved how we manage leave.
Pros: My company switched to Calamari from a competitor about two years ago, and the difference has been night and day. Managing leave for our 250 employees went from being a daily headache to a seamless, well-organized process. Calamari’s intuitive interface and reliable automation have saved us significant time and reduced errors. It’s been a dependable solution that continues to scale with our team.
Cons: While it took a few days to fully understand how to configure rules for more complex leave scenarios, the Calamari onboarding team worked closely with us on a daily basis. They not only helped set everything up correctly but also ensured we understood the logic behind the configurations, giving us the confidence to modify existing rules or create new ones on our own in the future.
Prince S. · Technician · Hospital & Health Care · May 4, 2026
Pros: I liked the perfectly crispy coating combined with the tender, juicy texture inside. The freshness of the ingredients was noticeable in every bite. The presentation was also very appealing and well thought out. Additionally, the dipping sauce complemented the flavor perfectly.
Cons: The portion size felt a bit small for the price. Some pieces were slightly overcooked, making them a bit chewy. The seasoning could have been more balanced, as it was slightly too salty. Additionally, the waiting time for the dish was longer than expected.
Aneta K. · HR Specialist · Information Technology and Services · May 4, 2026
Pros: The overall experience is fantastic! There is no learning curve, have not experienced any "bugs" with software updates.
Cons: There are no cons about Calamari. I wish we needed more time management, but we don't. The platform is secure, and a great value.
katie h. · AVP of Operations · Apparel & Fashion · May 4, 2026
So far, our experience has been great. We can now properly manage our staff and have valuable insights.
Pros: Very good customer support. It was super easy to set up Calamari and we had great help and support throughout the process.
Cons: I think the platform is a bit pricy for what it is at first but we get more value along the way for sure.
Maxime M. · assistant · Machinery · May 4, 2026
We switched to Calamari about five years ago and I have never considered leaving. It is that simple to track time-off now.
Pros: It is easy to track time off, from request thru approval. No more manual tracking of this type of thing.
Cons: Initial set up can be a little confusing, but the support at Calamari is there to help with any needs.
Chuck F. · Controller · Financial Services · November 25, 2025
Overall, Calamari has been a great system to use. I would recommend it to anyone looking to track company PTO.
Pros: We are a small (but growing) business. Calamari is a great value, easy to use, and makes tracking PTO simple.
Cons: I'd love to see a calculation that shows you how much you will accrue through the end of year. The way it is now makes you have to add up what's been used to plan out throughout the year.
Tiffany L. · Legal Admin Asst · Real Estate · November 25, 2025
We've been using Calamari for about 5 years and are delighted with it. Easy to use and deep enough features when you dig down. Great value for money.
Pros: Ease of use - super quick to get started and up and running. We use Calamari for leave and working hours tracking and have done for 5 years. It's perfect for our needs.
Cons: I wasn't impressed when they moved the emergency contact info behind the Core HR paywall, surely we could have kept that one field?
Steven G. · ecommerce Manager · Retail · November 25, 2025
Calamari.io is a solid solution for companies focused on leave and attendance management. While it’s not a full HR platform, it also delivers strong value for businesses that prioritize time-off tracking and team coordination.
Pros: I am using the Team Management feature. Calamari excels in managing time-off requests, approvals, and tracking. The automated notifications and calendar integrations reduce manual work significantly.
Cons: Pricing is fair for small to mid-sized teams, but larger organizations might find the cost high relative to the feature set.
Paweł B. · CEO · Industrial Automation · November 25, 2025
Switching to Calamari was one of the best decisions we made this year. We used to manage time off in spreadsheets, which was chaotic and error-prone. Now everything is centralized, transparent, and automated. Our team loves how easy it is to check their leave balance or request time off. I love how much time I save on approvals and reporting. The modular pricing also means we only pay for what we need. Highly recommended for any growing company.
Pros: The implementation was surprisingly quick – we were up and running in just a few days. The Slack integration is a game-changer for our remote team; people can request time off without leaving their workflow. The interface is clean and intuitive, so we didn't need to spend time training employees. Plus, the support team is incredibly responsive and helpful whenever we have questions.
Cons: Honestly, we haven't encountered any major issues. At first, I wished there were more customization options for reports, but the team actually added some of those features based on feedback.
Sebastian P. · Founder · Marketing and Advertising · November 25, 2025
Overall, Calamari is simple, intuitive, and saves me a lot of time dealing with leave requests or checking my hours. It makes organizing work much easier for both employees and managers, especially in remote and hybrid teams.
Pros: Calamari is very convenient and easy to use. I like that it integrates smoothly with popular tools like Slack and Google Workspace, and its time-off and attendance tracking are very clear and flexible.
Cons: Sometimes the app loads slowly or syncing can take a bit longer when too many people use it at once. Also, a few advanced features may need more tutorials for new users.
Paula M. · HR Manager · Computer Software · October 30, 2025
Really Good, Whenever I’ve had doubts, the technicians have always been there to help fast and efficient service
Pros: Easy To use for the personal And it has many areas you can use; it’s a complete program. And finally, I think it’s a program I would recommend
Cons: Complicated To make changes by myself. It could be a bit more user-friendly so you can use it on your own and make all the necessary changes
Silvia B. · Office manager · Alternative Medicine · October 30, 2025
I use from two months and start use in the secend organization. The Calamari is very effective and support all needs.
Pros: Easy to operating with all parameters and options. Mobile application is very easy to start use and employes was exited when start with Calamari.
Cons: Import data from other application, but people from Calamari were very helpful and help us to fix this case.
Krzysztof N. · CEO · Mechanical or Industrial Engineering · October 29, 2025
It has been a good tool for the money, covering many of the HR necessities our small company needed without the need for a professional overseeing it.
Pros: It has a neat interface and an easy-going operation across all its sections. It also covers a significant part of our HR needs, such as time tracking and holiday management.
Cons: The billing process from them is a bit confusing, as is the determination/visualization of the holiday calendar.
Roberto P. · Head of Operations · Marketing and Advertising · October 29, 2025
Thanks to the app, I can better count and analyze hours worked. This significantly translates into money earned.
Pros: An excellent, intuitive app that streamlines my work. Thanks to the application, I can better control the work of my colleagues.
Cons: I am generally very satisfied, there is nothing that I don't like. If I could add any additional features, I don't know what they would be.
Justyna K. · Manager · Design · October 29, 2025
I've introduced Calamari to two of my companies for leave management. Both times it worked perfectly, all the managers found this tool very helpful and it gave everyone good visibility on people's availability.
Pros: Simple, yet robust Great interface, UX and design Good external integrations Good mobile app Helpful support team
Cons: There's nothing I don't like, Calamari has all the functions I need for it to work properly. I really recommend it
Michał J. · CDO · Logistics and Supply Chain · October 29, 2025
I am very satisfied. We tested various modules one by one and are currently using all of them. The platform is easy to use, can be managed according to the company's needs, and additional licenses can be purchased and data updated quickly. Another advantage is its integration with other systems.
Pros: flexibility of the tool, adaptation to the company's needs, choice of modules, intuitive and easy-to-use platform, possibility to assign different roles and permissions
Cons: not enough developed module with projects, lack of option to add detailed tasks - we need it sometimes for specific projects
Ewelina P. · Head of Administration and Operations · Information Technology and Services · October 29, 2025
The support staff at Calamari were extremely helpful in assisting with the set-up of our leave system. We did a trial period before we continued with Calamari and their support staff were always and ready to assist with any query. Now that we have subscribed to Calamari, their support staff are still as diligent and helpful as in the beginning, which has been really nice. They also continue to troubleshoot problems and try and find effective ways to deal with these issues.
Pros: As we have staff based in China and staff based in South Africa, it was important for us to find a leave system that worked for all staff across the board taking their different holidays and work days into consideration. Staff can now apply for leave and manage this directly, instead of having to ask someone in South Africa to do it.
Cons: Some of the functions we had during the trial period disappeared as different sections in the Leave Management Sections are paid for individually. It would have been nice if the subscription price could include all the available sections in the Calamari Leave Management system at a lowered rate and then have the sections available for those who wanted them individually.
Olivia J. · Office Manager · Packaging and Containers · October 21, 2025
Overall, Calamari is a reliable tool for managing employee time and attendance. It helped our team stay organized and track working hours efficiently. The reporting features are very useful, and customer support was responsive when needed. With some improvements in system performance and integrations, it could be even better.
Pros: Time tracking and reports. The platform is easy to use and provides accurate data for attendance and time management.
Cons: The integration options are limited, and sometimes the interface can be a bit slow when loading reports or syncing data.
Kimberly B. · Administrative Assistant · Consumer Services · October 20, 2025
| Performance Management System | 1 | 3 | Ad |
| Absence Management | 1 | 5 | Ad |
| Attendance Tracking | 1 | 11 | Ad |
| Time Clock | 1 | 19 | Ad |
| Employee Scheduling | 2 | 16 | - |
| Time Tracking | 3 | 5 | - |