Rating
4.8
417 reviews
Starting price
$199
Flat Rate
Categories
6
Founded
2016
Employees
110
Funding
29.6M
Series A
Ziflow is the leading online proofing platform. It empowers agencies and brands to deliver exceptional creative work by streamlining feedback on any creative asset from concept to completion. Customers include Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. Ziflow was founded in 2016 and serves thousands of customers across the world. Ziflow has team members in the US, UK, Poland and South Africa.
Ad spend / mo
$5K
90 paid keywords
Paid visits / mo
821
Organic keywords
5,296
Organic visits / mo
6,060
Authority
38
1,966 ref domains
Creatives run
100
as Ziflow
Active now
52
last 14 days
Advertising since
Dec 2021
4+ yrs running
Last seen
today
still active
Running 24 ads on LinkedIn as Ziflow - a paid B2B channel, on top of any Google/Capterra spend. Includes video creative.
The shared messaging across Creative Proofing & Online Review Platform advertisers - the validated angles to copy. See the niche →
(417 reviews)
The Ziflow web platform provides a robust and efficient solution for managing creative reviews and approvals. Its centralized proofing environment, advanced markup tools, automated workflows, and strong version control significantly improve collaboration, streamline feedback, and reduce project turnaround times.
Pros: 1 Review and approve all creative assets — including images, documents, video, audio, and live websites — in one centralized platform rather than across email or disconnected tools. 2 Enhances clarity by keeping all comments, discussions, and decisions directly tied to each asset. 3 Easily invite multiple reviewers and track feedback, improving accountability and accelerating team coordination.
Cons: • Considered costly for smaller teams or organizations with limited usage, particularly when licensing is based on the number of seats. • The platform’s broad range of features can create a steeper learning curve, making the interface feel complex or overwhelming for new or occasional users, especially those unfamiliar with online proofing systems. • I Prefer a cleaner review mode without visible comment indicators to better assess the asset without distractions. • There may be occasional challenges when uploading certain proof types, such as URLs not loading correctly.
Randy L. · Creative Supervisor · Printing · February 2, 2026
Before using Ziflow we were constantly sending emails back and forth with attachments and different versions of designs and now every thing is kept in one location. Meetings are shorter because people can review the information at their leisure. We are able to keep better tabs on the changes made to the documents as well, therefore less will fall through the cracks.
| Category | Page | Rank | Placement |
|---|---|---|---|
| Creative Management | 1 | 5 | Ad |
Domain confidence 99%
| Keyword they bid on | CPC | Pos | % budget | Landing page |
|---|
| adobe workfront | $9.46 | 1 | 59.3% | www.ziflow.com/workfront-proof-alternative |
| ziflow | $4.52 | 1 | 15.4% | www.ziflow.com/ |
| make a website free trial | $18.45 | 1 | 2.2% | www.ziflow.com/use-cases/website-proofing |
| proofademic ai | $1.24 | 1 | 2.2% | www.ziflow.com/reviewai |
| free trial website creator | $18.45 | 1 | 2.2% | www.ziflow.com/use-cases/website-proofing |
| online proofing tools | $17.78 | 2 | 1.8% | www.ziflow.com/get-started |
| artwork proof | $6.95 | 1 | 1.7% | www.ziflow.com/get-started |
| 10web | $1.96 | 4 | 1.4% | www.ziflow.com/use-cases/website-proofing |
| lovable.dev alternative | $7.48 | 1 | 1.4% | www.ziflow.com/use-cases/website-proofing |
| markup website | $3.23 | 1 | 1.2% | www.ziflow.com/use-cases/website-proofing |
| ai infographic generator | $2.87 | 3 | 1.0% | www.ziflow.com/get-started |
| approval studio | $4.62 | 1 | 0.6% | www.ziflow.com/get-started |
| viz flowics | $4.99 | 1 | 0.6% | www.ziflow.com/get-started |
| print proofing | $5.13 | 1 | 0.5% | www.ziflow.com/use-cases/print |
| go visually | $3.11 | 1 | 0.4% | www.ziflow.com/workfront-proof-alternative |
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Print Proofing & Approval Software | Ziflow
Streamline print proofing with Ziflow. Collaborate on designs, ensure accuracy, and approve faster for flawless print projects. Get a demo or try it free today.
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Artwork Proof Approval
Proofing and approval — Creative proofing made easy. Streamline your creative production and review process. Transform how your team gets content feedback with Ziflow. Granular Access and Roles. Broadest File Support.
https://www.ziflow.com
Start your free trial today
Ziflow Web Design — Easily annotate, comment and collaborate on live websites, mockups, and emails. Review videos...
https://www.ziflow.com
Pros: I like that I can just simply upload a design or video and then everybody can markup and add comments to it directly on Ziflow -- no need to send emails back and forth with a bunch of screenshots. I also appreciate that it tracks approvals so there are never lost communications. I really like the threaded comments as well because they help when there are disagreements about changes.
Cons: The free version of Ziflow limits the number of files that can be uploaded which is terrible for when I am testing new things. Also sometimes when uploading large files it takes forever and it really bothers me. It sounds petty, however I feel that the interface has far too many buttons and I often find myself clicking the wrong button by accident.
Nathan H. · President · Marketing and Advertising · January 26, 2026
We stopped sending DVDs to clients by mail since no one uses disc drives any longer and it also saves me from explaining to the sales team how to use ftp each week. And now they simply drag & drop the files and I can get back to doing real work.
Pros: It is doing a good job handling the large files without freezing (which is way more than I could ever say for our email server). The “Spaces” feature is fine for organizing once I finally get around to using it. It does upload pretty quickly on this awful Office wifi.
Cons: Honestly the price is too high for what it does and one major complaint I have is trying to find older documents I've already downloaded is an absolute nightmare. And also occasionally the interface freezes up and I'll need to refresh 2-3 times before I can see the file preview. I wish there were better tracking features in the express version so I would be able to tell if the client actually opened the video/file.
Kelli L. · President and Chief Design Officer · Computer Software · January 15, 2026
Pros: It is clear, intuitive commenting – Markups are easy to place, reply to, and resolve, so feedback doesn’t get lost.
Cons: Learning curve for new users – Reviewers who aren’t very technical sometimes need guidance before they’re comfortable
Kai Z. · realtor · Real Estate · December 31, 2025
Has been a great experience. Staff and clients have responded well to it and we have eliminated lost reviews.
Pros: Great support staff and has helped my department become more efficient by being able to track reviews
Cons: Just took a while to formalize workflows. This took some coordination with clients to formalize workflows for our of our different units
Richard R. · Director MArketing and Communications · Education Management · November 10, 2025
Love it! I can't say enough good things about it and I'm constantly recommending it to everyone I talk to in the industy, when discussing proofing or our workflows.
Pros: I enjoy how easy it is for us to mark up proofs at every step of the way, both internally and for our clients. As a project manager, I especially appreciate how seemlessly it integrates with our project management software, to ensure approvals happen fast and in a more automated fashion.
Cons: The way it integrates with Microsoft Word for copywriting and with some of the web features seem a bit clunky. It would be nice if we could figure out a way to integrate it seemlessly so that all users could have a better experience.
Erin W. · Senior Marketing Project Manager · Oil & Energy · October 31, 2025
Its honestly great, I wouldn't know what to do without it. It makes my job so much easier and more efficient, I would highly recommend!
Pros: It makes reviewing and sharing assets so much easier, quicker, more straightforward and provides helpful tools that you wouldn't be able to access if you didn't have Ziflow such as the compare function.
Cons: When comparing the different versions of assets, it picks if the words have moved slightly on a page and this then can be confusing as it identifies it like the actual copy have changed when it actually hasen't. Therefore it would be helpful to have a specific function that can compare the copy on its own, and exclude any design amends.
Georgie H. · Senior Project Manager · Marketing and Advertising · October 1, 2025
Pros: it is easy to create new proofs and upload multiple different files. It is easy to combine multiple files into one proof.
Cons: There are a lot of messages sent to email. I wish that when someone made multiple comments on a proof, it condensed into one email rather than one for each comment.
Hannah Q. · manager of packing sourcing · Cosmetics · September 16, 2025
It's a great tool to help our clients seamlessly provide feedback on their graphics and efficiently pass to our preflight and graphic production teams.
Pros: User interface is really easy, quick and intuitive. Helps keep everything organized and easy to refer back through the various review rounds of a project.
Cons: Cannot print or save out all individually loaded files to have a comprehensive review or proof package. Would be much more efficienct and user-friendly to allow this functionality.
Annemarie M. · Sr Account Manager · Marketing and Advertising · September 15, 2025
It has made our creative process and project flow so much simpler, and very straightforward to see who has opened, reviewed, and approved, keeping everything manageable and on track. As a designer that is an immensely valuable time saver!
Pros: It makes it incredibly easy to track and respond to comments on creative projects! As a longtime designer, juggling rounds of feedback and getting approvals/input (and then reinforcing it after deadlines pass) is always a huge headache. Ziflow is the first platform I've used that actually manages this for you.
Cons: It can be a little bit hard to navigate the options for each draft - sometimes you need to edit/replace a PDF without creating a whole new version (even a minor one), and sometimes you need to carry some incomplete comments forward into the next round of feedback to continue the discussion. Would be great to have an easy way to edit projects/approvers/keep comments in later versions, right from within the draft viewer.
Allegra D. · Freelance Designer · Consumer Goods · September 11, 2025
Pros: The Manager to Client usability is something that has come a long way in recent years and ZiFlow makes it easy for us to communicate effectively and efficiently with our clients.
Cons: I would say the only downside I have with ZiFlow at the moment is the outreach on hearing what their clients are wanting in regards to new features. We have been asking for a while now to bring the option to edit our clients comments, it has been almost a year now and we always are told "its coming"
Harrison J. · Project Manager · Architecture & Planning · September 11, 2025
I have told so many friends and acquaintances about Ziflow because it has been that impactful for my workflow. I can't recommend it enough!
Pros: Ziflow has changed the game for our company and internal communication between departments! The security Ziflow offers is top-notch and allows sensitive documents to be sent and reviewed with no issues. I started at my current company just as we began to utilize Ziflow, and the customer support I received while setting up my account was incredibly helpful and swift. Coming onboard as part of our marketing department, the project management aspect of Ziflow offers has saved us hundreds of hours and has streamlined our workflow in an unbelievable way.
Cons: I think if I had to choose one con about Ziflow (which is difficult to do), I believe it would be to do with the ease of recalling how to edit stages within the workflow. For example, if I need to add an individual to a stage, it takes me a moment to remember how to make this happen, as there doesn't seem to be a clear "edit" button.
Karah B. · Graphic Designer · Real Estate · September 9, 2025
I've been using it since 2019. So far so good and very easy to manage multiple projects and versions.
Pros: Easy to manage the proofs for all the marketing projects. It's every intuitive when it comes to proofing workflow. Love that they have custom domain and branding features. Also the contact list that I can keep my client's emails when I send it. Customer support is very responsive and listen to my issues.
Cons: To get the most out of this powerful tool, clients will need to invest some time in learning its advanced features and functionality.
Amata I. · Brand and Marketing Strategist · Marketing and Advertising · August 30, 2025
Outstanding customer service! Responsive, knowledgeable, and just a fun group to work with. Love the weekly office hours - so helpful to stay on top of tips and tricks of the platform.
Pros: Ease of use. Integration with monday.com. Innovation and quickness to find solutions for our needs.
Cons: I do not have anything negative to say about Ziflow. Everything is top-notch.
Jodi N. · Senior Account Manager · Marketing and Advertising · November 4, 2024
Ziflow brought our creative proofing process into the 21st century. From emails, hard copies, and conflicting edits, to a streamlined, unified proofing experience. We love it and so does our Legal team.
Pros: Love the workflow functionality and version tracking
Cons: All the email notifications I receive if I don't update my communication preferences on each proof.
Sarah C. · Director of Marketing · Retail · October 28, 2024
We use Ziflow as an integration with Monday.com. It is seamless and haven't had any issues with disconnect. I train our teams in the Ziflow for both Reviewers (contact) and Users. They have been able to very quickly adapt and utilize the system right away. I utilize this system to help me keep all proofing information in one place, know the activity and status of proofs.
Pros: This is a user-friendly product both on back and front end.
Cons: I really don't have any complaints. I have been happy overall and I haven't experienced any downtime, poor customer service or system limitations.
Julie E. · Project Manager · Health, Wellness and Fitness · October 28, 2024
Overall, Ziflow helps our team collaborate more quickly, manage feedback more easily, and make the approval process on creative projects much more efficient. I've used other collaboration and proofing tools while working for other companies but prefer Ziflow. It is comprehensive, yet easier to use.
Pros: Ziflow is user friendly which makes it easy to use and collaborate with our design team on projects. The dashboard helps me organize and see the status of all the proofs I am assigned to review. I love the comparison tool to review/compare different versions of a proof, real-time commenting and mark up tools, and having all the comments and changes in one central place to streamline communication. Fewer emails means edits don't get lost.
Cons: I receive a lot (maybe too many?) of the daily review emails from Ziflow but that is also my fault. I can always change my preferences for which emails I want to receive.
Clint C. · Product Manager · Consumer Goods · October 22, 2024
Experience is great, i wouldnt go back to our old process.
Pros: Simple to use, it also have a lot of tools to make the proofing of a document a lot better. The video integration is a must.
Cons: Litlle bit difficult for the invited users to find the dashboard.
Cyril A. · Graphic designer · Consumer Goods · October 17, 2024
It is very easy to use and I love the way I can download comments to a pdf. Great program!
Pros: Ziflow is easy to use and very intuitive. I like the detail it provides as to reviewer comments and dates of reviews.
Cons: It is not convenient to always go back to the Details page to see the date of when reviewers reviewed. The date should be visible on each reviewer's approval stage.
Jessica L. · Lead Consultant · Insurance · October 16, 2024
good - using it for past 7-8 years and loving it.
Pros: The comparing feature that allows to compare older versions with new. automated workflows saves time as one doesn't have to keep adding reviewers again and again.
Cons: at times it throws error when i tried making a proof with a URL.
vishal k. · manager · Consumer Services · August 31, 2024
Overall good for uploading the proofs and managing the files.
Pros: Helps in managing the proofs for multiple versions.
Cons: Sometimes it changes the colour code after uploading the proof.
Minal P. · Sr.Graphic Designer · Marketing and Advertising · August 29, 2024
My experience with using Ziflow has been excellent and satisfying. As a designer, Ziflow makes life easy by facilitating easy sharing of proofs throughout the team and with clients, creating an opportunity for easy changes.
Pros: Ziflow's proof-sharing interface is exceptionally clear and transparent, streamlining the process for both teams and clients.
Cons: When proofs are uploaded to Ziflow, the color code changes from RGB to CMYK, causing issues with clients.
Bhakti M. · Graphic Designer · Marketing and Advertising · August 28, 2024
Generally, Ziflow is praised for its ability to streamline the review and approval process for creative work. Users appreciate its intuitive interface and the way it facilitates collaboration by allowing team members and clients to leave feedback directly on the content.
Pros: User-friendly interface and robust features for streamlining the review and approval process for creative projects.
Cons: Relatively high compared to other review and approval platforms. its extensive feature set can sometimes lead to a steeper learning curve for new users.
Vinayak G. · Graphics Designer · Marketing and Advertising · August 28, 2024
Excellent! Ziflow is quick to respond when we have issues with the app. Ziflow has dramatically improved our review system with a complex organization that has multiple teams reviewing design drafts.
Pros: It makes my job as a designer much easier for the design review process.
Cons: I pretty much like everything about Ziflow.
Christina S. · Graphic Design · Education Management · August 26, 2024
Pros: clarity, easy to compare versions, easy to add comment.
Cons: Shareing with outside, Sharing with external editors is not intuitive
Damian M. · Board Games industry · Entertainment · August 23, 2024
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| 7 |
Shortlist |
| Video Management | 1 | 8 | - |
| Display Advertising | 1 | 16 | - |
| Collaboration | 1 | 19 | AdShortlist |
| Advertising Agency | 1 | 23 | Shortlist |