Fleetio

Pros: FLEETIO IS VERY GOOD WITH REMINDERS OF MAINTENANCE AND INSPECTIONS COMING DUE. IT IS ALSO VERY HELPFUL WITH TRACKING AND MONITORING UPCOMING DRIVER'S LICENSES UPCOMONG DUE DATES.

Cons: WHEN ADDING NEW FEATURES THERE ARE SOME BUGS AND ISSUES THAT SHOULD BE DISCUSSED BEFORE ADDING THE UPDATES.

Pros: Everything. Very user friendly. Very easy to use. Very informative information

Cons: Nothing.

Pros: What I like most about Fleetio is how involved and proactive the Fleetio team is. There are constant performance updates, integrations, bug fixes, seminars, and more. I find that the system can do pretty much everything I expect with new features rolling out consistently.

Cons: I do wonder if I'm making the most out of the platform. Because of the wide range of abilities of the program, and how deep it can go, I find myself sticking to what I know. It'd be helpful if someone from Fleetio could meet with our team and talk about our specific use case and needs.

Pros: the easy interface with entering the data and finding data, reports are great and easy to custom also great customer support

Cons: the fuel card entries are not good would like to be able to import them all at once like the vehicle info

Pros: I like that everything is in one system and all together. I also like that the menu is organized by category and easy to follow. I like I can go in and pretty much maneuver in there easy enough without help and figure it out.

Cons: Mind you I only do the entry of the service orders; I am not a fan of having to enter every detail of the invoice one by one, but I do understand the information needs to be broke down so we can see what work has been done on the units. I would love to see a way to scan directly into the system and not have to attach the invoices.

Pros: I really appreciate the amount of information you can keep on your vehicles, service and parts, as well as the reminders for renewals.

Cons: Not coming from a trucking background it took me a little while to wrap my head around some of the things Fleetio required, but thanks to the Fleetio academy I have learned a lot

Pros: Invoices run through them and great customer support. The invoicing is something only they provide and no one else.

Cons: Getting everything setup was time consuming, but not really a con. It was took time to get all the information into it to be able to start using it.

Pros: General overall organization of Fleet information. We have one place where multiple teams/people can look at a wide variety of things. Our maintenance guys can look at maintenance reports and planning, shop info, invoices, and cost reports. Drivers can do monthly inspections, report issues, review maintenance issues, and send requests. The Admin team can maintain DMV records, smog certs, insurance, etc., and use data to determine End of Life issues and new truck purchases. We can manage our overall operational budgets, fuel and service costs, and manage high use vehicles. Overall a game changer to our Fleet Management system.

Cons: Often times update / upgrades do not make things better. They just make developers and sales folks feel happy that they got to change the UI. The new UI with everything sandwiched together is annoying. Every time there is an update it costs us with the down time to relearn and doesn't really add any benefits to us. Our drivers get frustrated and our mechanic team loses momentum. With guys like this, these kinds of changes really break our system. The frustration causes them not to use the software, and for us to have to do training and get buy-in over again. You need to keep things stable. Add but don't change. This is with all software though.

Pros: Fleet management with detailed issues, work orders and inspections. In our fleetm we need to have proof of assets received in our yards and even the ones that are delivered to new customers. Also, we have an inside shop which is managed throught the stock and equipment management in Fleetio. Our Technicians are all online and fill the fields everyday.

Cons: I cannot customize the dashboards, this is not really good. I would like to create custom dashboards in order to see exact data related to our business, truck leasing. And also, we need to have a linked asset history, but unfortunately we dont.

Pros: What I liked most about Fleetio is the level of visibility it provides on costs and operations. In practice, it’s very similar to managing a portfolio: you can track maintenance costs, fuel consumption, and asset performance in one place. For example, being able to identify which vehicles are underperforming or too costly to maintain is directly useful for decision-making and optimization.

Cons: What I liked least about Fleetio is that it can become quite data-heavy and require discipline to fully leverage it. Without proper setup and governance, you risk having incomplete or inconsistent data, which reduces the quality of analysis. Also, customization and integration can take time in structured environments.

Pros: 1. Everything is centralized (no more chasing paperwork) 2. Preventative maintenance is automated 3. Real-time issue reporting from drivers 4. Strong reporting & data insights 5. Inventory & parts tracking

Cons: The biggest drawback for me is the limited functionality within the mobile app (Fleetio Go). While the app is great for basic tasks like inspections and issue reporting, it doesn’t provide full access to the same features available on the desktop version. This can make it difficult to manage or review detailed information while away from a computer.

Pros: I like how granular you can get with data, and the exporting works great too! I am able to save views for various things and customize labels and statuses for units as well.

Cons: Some work order creations would highly benefit from pre-made template that allow various fields to be prefilled. It would also be great to have a select number of business days rather than just a calendar selector. Some repairs require a lot of service items too, so adding all of the open issues are timely, having a auto smart match would help cut down on WOS creations.

Pros: Simplicty of navigation, adding custom fields, custom reminders. I like being able to customize fleetio to see the information that is important to me and the job I am doing. I like the service reminder system and how I can customize the services and intervals.

Cons: The P.O. system still doesn't have a reminder for not being closed. I have had P.O.'s set open for more than a month and did not know it. I would like to have FleetioGo flash a warning when a bus is taken out of service in an inspection. I would also like to remove Service Tasks altogether and just use the VMRS codes.

Pros: With a relatively small fleet it was a chore to keep up with PM. Fleetio makes this a breeze. When divers return a vehicle and submit mileage Fleetio calculates the next scheduled PM sending me a notification. It also helps us ensure vehicles are safe to drive.

Cons: I don't have any cons with Fleetio. From the initial install to day to day use by staff Fleetio has been a win for us.

Pros: What I appreciate most about Fleetio is its ability to centralize every aspect of fleet management into a single, unified platform. Rather than jumping between multiple systems or digging through spreadsheets, everything I need — from vehicle records and maintenance history to inspections and service reminders — is readily accessible in one place. The platform is also remarkably user-friendly, with an intuitive interface that doesn't require extensive training to navigate. Whether I'm pulling up a vehicle's service history or logging a new work order, the experience is straightforward and efficient. Fleetio has genuinely streamlined our day-to-day fleet operations in a meaningful way.

Cons: My biggest frustration with Fleetio has been the telematics integration with our GPS provider, One Step GPS. When we evaluated Fleetio, the seamless syncing of telematics data was presented as a key feature and a major selling point of the integration. Unfortunately, in practice, it has not functioned as advertised. GPS and telematics data from One Step GPS does not reliably update within Fleetio, which undermines one of the core benefits we were expecting from the platform. Having accurate, real-time vehicle data automatically populated in the system was a significant part of our decision to adopt Fleetio, so this has been a notable disappointment and something we hope to see resolved.

Pros: Tracking repairs and trends, mechanic tracking fod work orders and time spent on the repair. Really like all the data that is offered

Cons: So much to learn between all of the options on the dash board finding the right report can sometimes be confusing, any way to make it more simple or streamlined

Pros: The easy of use, it has been very intuitive for my team to use and navigate. I like the workflow of RO approvals where we retain control over services and maintenance of our fleet.

Cons: There have been a few bugs we have seen, as well as some outages over the last couple of years however they seem to be minimal.

Pros: Easy to use for drivers to get to the shop and get service completed. I like the ease to add shops to the program.

Cons: I liked the finance tab I wish that would return. It’s easier to provide feedback to our finance department.

Pros: Ease of user ability...the ability to scan inventory into fleet. Program is flexible and neets are need

Cons: There is nothing that i dont like so far. Just started using as a new employee...change up color scheme

Pros: I like that you can keep track of so much aboutout your fleet all in one place.You can do many different reports and make your own.

Cons: I think that the only thing I would say that I am not a fan of is when you are inputting a work order that you have to put the date in so many times, but that is just a small thing

Pros: Electronic inspection forms for maintenance and pre-start inspections for drivers. Fleetio is easy to use once set-up is completed.

Cons: Initial set-up can be overwhelming. New features are good, but sometimes hard to implement in an already existing account.

Pros: Fleetio is a one-stop-shop for our vehicle scheduled maintenance and inspections, and issues reporting. Different levels of user permission allow us to manage our fleet centrally and set up service programs to suit our vehicles.

Cons: Sometimes user roles and record sets can become a little tricky to manage when user/fleet size increases.