Rating
4.5
861 reviews
Starting price
$4
Per User
Categories
22
Founded
1996
Employees
19000
Funding
50M
Venture (Round not Specified)
Zoho Projects helps small businesses manage tasks, track time, and plan projects with customizable workflows. It’s most used by administrative and IT teams working in structured environments. Users value its built-in time tracking and Gantt scheduling tools. Some cite friction with mobile usability and reporting. Recent updates like AI-powered translation and editable list views improve speed and cross-team clarity.
Ad spend / mo
$5.5M
12,653 paid keywords
Paid visits / mo
450,161
Organic keywords
379,423
Organic visits / mo
985,301
Authority
80
200,506 ref domains
Creatives run
100
as Zoho Corporation Pvt. Ltd.
Active now
100
last 14 days
Advertising since
Oct 2021
4.5+ yrs running
Last seen
today
still active
Running 24 ads on LinkedIn as Zoho CRM - a paid B2B channel, on top of any Google/Capterra spend. Includes video creative.
The shared messaging across Work Management & Team Task Collaboration Platform advertisers - the validated angles to copy. See the niche →
(861 reviews)
Pros: 1. User-Friendly Interface Easy to understand and use, even for non-technical teams. 2. Good Task & Project Tracking Helps track: Tasks Milestones Dependencies Project progress 3. Budget-Friendly Lower cost compared to many other project management tools. 4. Strong Integration Support Works well with: Zoho ecosystem Excel Email CRM Third-party apps 5. Gantt Chart & Planning Features Useful for: Project scheduling Timeline monitoring Resource planning 6. Cloud-Based Access Accessible from anywhere with mobile and web support. 7. Automation Features Can automate: Task updates Notifications Workflows Approval processes 8. Useful for Engineering & Execution Teams Good for: Dispatch tracking Vendor follow-up Drawing release tracking
Cons: 1. Complex Setup Initially Initial configuration and workflow setup may take time. 2. Limited Advanced Reporting Advanced dashboards and analytics are limited compared to premium tools. 3. Learning Curve for Automation Custom workflows and automation need training. 4. Mobile App Limitations Some desktop features are not fully available on mobile. 5. Notification Overload Too many email notifications can confuse users if not configured properly. 6. Dependency on Internet Since it is cloud-based, stable internet is required. 7. Customization Can Become Complicated Too many custom fields/workflows may make the system difficult to manage. 8. SAP Integration May Need Extra Effort Direct live integration with SAP may require API support or middleware.
Anonymous User · data analyst · Mechanical or Industrial Engineering · May 11, 2026
My overall experience with Zoho Projects has been positive. It’s a powerful tool for managing tasks, timelines, and team collaboration in one place. While it can take some time to learn because of its many features, it becomes very effective once you get used to it.
| Category | Page | Rank | Placement |
|---|---|---|---|
| Project Planning | 1 | 1 | AdShortlist |
Domain confidence 95%
| Keyword they bid on | CPC | Pos | % budget | Landing page |
|---|
| data analysis tools | $12.47 | 1 | 19.6% | www.zoho.com/analytics/data-analytics-software.html |
| how to create invoices | $5.79 | 1 | 7.4% | www.zoho.com/lp/billing/ |
| knowledge base software | $18.72 | 3 | 6.9% | www.zoho.com/creator/create-online-database.html |
| payroll | $34.03 | 2 | 3.6% | www.zoho.com/us/payroll/ |
| accounting software | $18.19 | 1 | 2.6% | www.zoho.com/lp/books/accounting-software/ |
| expense management | $17.79 | 1 | 2.0% | www.zoho.com/expense/expense-management-software/ |
| cloud accounting software | $35.71 | 1 | 1.9% | www.zoho.com/books/ |
| payroll services for small business | $96.37 | 1 | 0.7% | www.zoho.com/us/payroll/ |
| quickbooks | $4.54 | 3 | 0.6% | www.zoho.com/ca/books/quickbooks-alternative-new.html |
| computer programs for payroll | $46.29 | 1 | 0.6% | www.zoho.com/us/payroll/ |
| password management | $2.44 | 4 | 0.6% | www.zoho.com/vault/ |
| cloud based accounting software | $35.71 | 1 | 0.6% | www.zoho.com/books/ |
| project management software | $19.07 | 1 | 0.5% | www.zoho.com/projects/ |
| hris | $23.88 | 1 | 0.5% | www.zoho.com/people/lp/hris-systems.html |
| small business payroll | $97.86 | 1 | 0.5% | www.zoho.com/us/payroll/ |
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Pros: What I liked most about Zoho Projects is how easy it is to organize tasks, track progress, and collaborate with a team in one place, all while keeping projects structured and on schedule.
Cons: What I liked least about Zoho Projects is that it can feel a bit overwhelming at first due to the number of features, and the interface isn’t always as intuitive as simpler project management tools.
Nikole C. · permit tech · Construction · April 27, 2026
Pros: Zoho projects allows you to collaborate easily between teams and share any project between each other.
Cons: I feel like Zoho projects takes time to learn and use and would be recommended to have the support staff walk you through initial set up.
Andrena T. · Administrative · Financial Services · April 16, 2026
My overall experience with Zoho Projects has been highly positive. The platform offers a comprehensive set of tools that make project planning, task management, and team collaboration efficient and well-organized. Its intuitive interface allows both beginners and experienced users to navigate the system with ease.
Pros: What I liked most about Zoho Projects is its intuitive and user-friendly interface, which makes project management simple even for beginners. The task management system is highly efficient, allowing easy creation, assignment, and tracking of tasks with clear deadlines and priorities.
Cons: While Zoho Projects is a powerful and feature-rich project management tool, there are a few areas that could be improved. The initial learning curve can be slightly challenging for new users, especially when navigating advanced features such as automation and custom workflows. Additionally, the mobile application is not as responsive or feature-rich as the desktop version, which can limit productivity when managing projects on the go.
Rakesh A. · Ceo · Accounting · April 11, 2026
My overall experience with Zoho Projects has been positive, especially for structuring work, tracking tasks, and coordinating team activity. It offers strong value for money and a broad feature set that covers most core project management needs effectively. The platform is capable and flexible, though some areas of the interface and configuration experience could be more intuitive. Overall, it is a solid project management tool for organizations that want depth, control, and good integration potential.
Pros: Strong task structuring with clear dependencies, milestones, and multiple project views that make planning easier. Good collaboration features across tasks, comments, files, and timelines, which helps keep teams aligned. Solid value for money compared with many alternatives, especially when used within the broader Zoho ecosystem. Useful reporting, automation, and customization options that support day-to-day project tracking without excessive complexity.
Cons: The interface can feel dated in places, and some workflows take more clicks than they should. Advanced customization and reporting are useful but can be cumbersome to configure without prior setup time. Collaboration is solid, but the user experience is less fluid than some more modern project management tools. Customer support and issue resolution can vary, especially when dealing with more technical or account-specific problems.
Jo S. · Consultant · Computer & Network Security · April 6, 2026
it was good easy and well connected team to help out with all operations. Good updates keep coming up
Pros: simple user interface and ease of operation for organizing construction management and architecture industry
Cons: need more learning videos. the break down of number of users and viewing users can be better or more in number.
Bhavana U. · Architect · Construction · April 4, 2026
We've been using Zoho Projects for several years and have had a good experience with interface and scalability. Several other options were investigated however we have not found a more suitable option.
Pros: Flexibility in creating plans and rich data availability. We have added several fields to the setup and use these with their API to create monthly reports
Cons: We've found editing project plans after they've been posted to be challenging. As with many project planning packages having too many dependencies creates challenges for managing updates.
Paul S. · CTO · Machinery · March 24, 2026
My overall experience in very Good. Smart way to manage project with milestone and employee performance in one place.
Pros: Simple UI with attractive Dashboard and all function available in one place. All features are use friendly.
Cons: In detail project management and available all options. Manage all projects in details in one click and Track full project.
Sameer B. · Designer · Information Technology and Services · March 23, 2026
Pros: Integration with Zoho Books and Zoho CRM is great to provide a complete flow and context and communication.
Cons: it is a bit cumbersome and time consuming to keep track of all of the work being done. some ease of use.
María Fernanda C. · Coordinator · Marketing and Advertising · March 20, 2026
Pros: Zoho Projects offers a clean and structured approach to project handling, task management, and resource allocation. The interface is user-friendly, making it easy to track progress, assign responsibilities, and collaborate across teams. Features like task dependencies, time tracking, and workflow automation significantly improve productivity and visibility for project execution.
Cons: Integration with third-party applications can be limited or require additional configuration, which may slow down implementation. Some advanced features feel slightly complex for new users, and customization options in certain modules could be more flexible. Additionally, performance may lag when handling large-scale projects or extensive data.
Manish Vasan S. · Finance Analyst · Information Technology and Services · March 20, 2026
Once set up, it is a great option for a project management tool, especially if you are already using other Zoho suite tools.
Pros: I have been using Zoho Books and Expenses for 5 years. My team is now large enough that we needed a Project management tool. This option not only has all of the bells and whistles of most paid third party apps but it also allows you to enter timesheet data into it and sync with Zoho Books. It takes a step out for my team and that is a real plus.
Cons: It almost has too many customization options. Set up takes a while to set up and make sure that all of the settings are to your liking.
Natalie F. · Administrator · Construction · March 11, 2026
good organizer, for my bussiness as i can have my assistance all wort together to get or order place
Pros: the was im able to collaborate with my team, and shar all of the items we need to purchase all in one location
Cons: too many options, too many options that we need to fill in in order to get to the next options , its overwelming
Anonymous User · ceo · Construction · March 2, 2026
It was quick to learn and gives a very nice Gantt chart to use. It is easy for team members to come in and update their tasks.
Pros: It is a simple interface where even someone with minimal project management experience can enter a plan.
Cons: It takes a little bit to understand some of the screen behaviors and how to indent tasks under a summary tasks, but once you learn it, it is easy.
Allison Y. · Owner · Information Technology and Services · February 6, 2026
My overall experience with Zoho Projects has been positive. The platform's user-friendly interface and customizable features make it easy to manage projects efficiently. While there is a slight learning curve for beginners, the tool's robustness and compatibility with other Zoho products provide a versatile platform for managing complex projects. The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system.
Pros: This is MeenachiSundaram from India. In my opinion, Zoho Projects offers a robust project management solution which is having a wide range of features that cater to numerous project management needs. The tool's intuitive interface, customizable workflows, and robust reporting capabilities make it easy to maintain very complex projects. In addition to that, its compatibility with other popular project management tools and integration with other Zoho products make it an ideal solution for managing collaborative work.
Cons: One of the primary cons of using Zoho Projects is the steep learning curve, especially for newcomers to project management tools. The number of available features can be overwhelming for those not familiar with project management software.
MEENACHISUNDARAM M. · Project Manager · Architecture & Planning · January 29, 2026
We were considering Zoho as an alternative to our current software, Accelo. It was a solid option, but just didn't quite fit in all the right places for our team. I wish Accelo could take notes from Zoho's mobile app approach - that was a standout for us.
Pros: The value of Zoho projects felt like it delivered and was pretty competitive compared to the other options we considered. It's a great tool if you're already comfortable or setup in the Zoho suite of products - and the mobile app remains superior to anything else I've seen.
Cons: The UI was a little crowded and confusing for some of our team to navigate and slowed down some workflows. We are always trying to customize reports for different clients, but it felt like we never got the desired output we were after.
David V. · Lead Developer · Information Technology and Services · January 27, 2026
Overall, I really like working with Zoho Projects. The price is very reasonable for all the capabilities that it has to offer.
Pros: Ease of use. Very easy to set up projects and keep them updated. I was able to keep all of our team informed and they were able to follow along seamlessly with our progress.
Cons: Nothing, it was great! I would definitely recommend to other project managers in the construction industry.
Jennifer C. · Manager · Construction · January 26, 2026
Overall experience is good so far. We implemented it on managers hierarchy and seeing to implement throughout organizatiob
Pros: Zoho projects is a Good project management tools where you can see dashboard and reports for tasks status.
Cons: Little bit issues with reading reports and notification. If comments are skipped from notification then it do not go to unread section on task
Tanvi G. · CFO · Accounting · January 19, 2026
Easy to start using without any help Comfortable mobile (Android) app to use in field for every user
Pros: Easy to use Gantt view Comfortable mobile (Android) app to use in field Easy to use custom formulas Polish language Cheap
Cons: No posibilty to split projects and tasks into folders/ workspaces No support in Polish Difficult sort
Anonymous User · Work manager · Construction · January 13, 2026
Pros: I appreciate the time tracking and basic reporting, which help with planning and workload visibility. It integrates well with other Zoho tools.
Cons: The design and user interface feel a bit outdated compared to more modern tools. Zoho Projects is goods
Aaron S. · Graphic Designer · Computer Software · January 12, 2026
Pros: Zoho is gteat in the fact that it makes group project management easier. Each team member can update the available workpeace at the same time or while having a meeting. This makes cohesion more effective and efficient. You dont always need to javr yout compiter everuwhere you go. You are good to go with your logging details
Cons: This is not necessarily a problem, but someone can jeorpadise yout work. You arr obligef to always crosscheck tje work done before submitting, as you can't be sure that no one tempered with it otherwise.
Mariane T. · Manager · Business Supplies and Equipment · December 15, 2025
Have been using it for over 2 years, and I cannot find a better replacement. Its a software that I can recommend to everyone.
Pros: This is a very versatile and easy to use sofware. While others are cluttered with automations, and many options that you will never use.
Cons: One improvement that can be made is to make the reminders option more accessible. Instead of going inside the task.
Anonymous User · CEO · Marketing and Advertising · November 13, 2025
Hace muchos años, casi superaba al poderoso y famoso MS Project. Hoy en día se puede decir que le supera.
Pros: Está en un nivel bastante alto con respecto a la numerosas opciones en el mercado a demás, es parte de una amplia oferta de apps
Cons: Unitariamente, tiene un precio razonable pero si integras o añades otras apps de la misma empresa, se va de precio.
Rafael S. · Dirección de Operaciones · Museums and Institutions · November 5, 2025
It was great, except needs more security of data, I also found that I was constantly needing to buy addons. The modules didnt really talk to one another efficiently and there was duplication of purpose.
Pros: Detailed, efficient, affordable. Visually easy to navigate, current, support is good. Lots of scope.
Cons: Spam emails after signup, duplication of purpose of modules. Lack of consistency across modules. Having to pay for functions that should have been part of the original package subscription.
Pippa B. · Director facilitator · Higher Education · November 4, 2025
It is value for money as compared to how Asana is priced and is affordable for Companies who is exploring and starting with such tools. Employee management and users can be easily monitored seeing the time they have spent on the project.
Pros: I liked the Time Log and UI Flexibilities and the Task System Overall with Reports which can be easily accessible for monitoring the projects.
Cons: I disliked the UI creativity, there are lot of options but still it lacks that user friendliness of making task, sub task, task decscription and its confusing as compared to Asana as per UI is the concern, It should have a project briefing and atatchments module like Asana has at the start of the project.
Jay B. · Owner · Animation · November 1, 2025
We used Projects to plan for and run an event/conference for our customers. It was nice and straightforward to use Projects for this function. A bit too busy and not quite visually appealing, but pretty effective
Pros: Zoho Projects is pretty functional and really does make it easy to cross-collaborate and work through a project together as a team.
Cons: Zoho Projects is very busy and can get a bit frustrating when it comes to notification overload. Really lacks a logic for prioritizing what I need to know.
Greg R. · Customer Success Manager · Education Management · October 28, 2025
| Project Tracking | 1 | 1 | AdShortlist |
| Team Management | 1 | 1 | AdShortlist |
| Productivity | 1 | 2 | AdShortlist |
| Project Management | 1 | 2 | AdShortlist |
| Gantt Chart | 1 | 6 | AdShortlist |
| Issue Tracking | 1 | 7 | Ad |
| Requirements Management | 1 | 8 | - |
| Time and Expense | 1 | 9 | Ad |
| Bug Tracking | 1 | 10 | Shortlist |
| Project Portfolio Management | 1 | 10 | AdShortlist |
| Collaboration | 1 | 11 | Ad |
| Idea Management | 1 | 14 | - |
| Creative Management | 1 | 15 | - |
| Time Tracking | 1 | 15 | AdShortlist |
| Reporting | 1 | 16 | - |
| Product Management | 1 | 18 | - |
| Agile Project Management | 1 | 21 | - |
| Professional Services Automation | 1 | 23 | - |
| Nonprofit Project Management | 1 | 24 | - |
| Resource Management | 2 | 7 | - |
| Remote Work | 2 | 36 | - |